City improves access to web casts and staff reports. Takes a bit to figure it out - but it is better.

News 100 redBy Pepper Parr

September 8, 2016



It has taken a while and it isn’t perfect but it is better.

However, it does take a couple of minutes to figure out just how you get information on city council meetings.

The new Council agenda and minutes software is out there for you to play with.

Visual - city council full

The public now has better access to the staff reports and the web casts of council meetings – it would be really nice if they improved the production values of the web broadcasts – better camera are needed.

“The new online software will make it easier for people to access and share Council information,” said Danielle Pitoscia, manager of committee and election services. “This is important for residents as it is vital we provide Council and Committee documents through an open, accessible and transparent process.”

New or improved features for residents include:

• Shareable links to documents
• Improved search function
• Improved video streaming
• Videos time stamped and linked directly to agenda item
• Complements efforts toward paper reduction
• Compatible with Google Chrome, Firefox and Internet Explorer

You might find it useful to print this out – you will need to refer to it until you get the hang of just how the new software works.


This is what the computer monitor should look like if you want to see what is taking place at a city Standing Committee on September 12th. It takes a little getting used to – it is an improvement over what there was before.

The Gazette hasn’t had a chance to experience the web broadcasts of the different council meetings. They meet next week for the first time since July – maybe the cameras they are using have been improved as well

Agendas, minutes and videos from January 2009 to June 2016 can be found on

Agendas, minutes and videos from July 2016 onward can be found on the City Meeting Calendar at

To access agendas, minutes and videos on the City Meeting Calendar:

1. Visit

2. Filter your search by selecting “City Meetings” from the calendar dropdown menu

3. Select either “Council” or “Council Standing Committee” from the category dropdown menu. You may choose to refine your search further using the date and keyword(s) features

4. Click “Search” to display your selections

5. Click on the title of a particular meeting to view details of that meeting

If you wish to request documents in alternative format or with communication supports, contact the Clerks Department at 905-335-7600, ext. 7698.

On a related matter – city council is going to debate the use of software that would automatically record votes taken by council – THAT is a much needed improvement. Transparency and public accountability are finding a place at city hall.

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