By Staff
March 20th, 2018
BURLINGTON, ON
The easiest way to get this story out is to report that after deciding to close two of Burlington’s seven high schools the trustees will decide on Wednesday if they want to go forward with the building of a new administrative building at a cost of $23 million plus some ongoing financing that will have to be taken on.
The recommendation the trustees are going to debate is:
Be it resolved that the Halton District School Board direct the Director of Education to initiate the construction of a new administrative building on the J.W. Singleton Education Centre property, pending Ministry approval.
Director of Education Stuart Miller has put forward a staff recommendation to construct a new Board administration building.
In a report to the trustees Director of Education Stuart Miller set out the conclusion that he and his Superintendents arrive at goes like this:
The Halton District School Board is the largest single employer in the entire Halton region. With more than 8000 full and part time employees serving 65,000 students and their families, it is clear the Halton District School Board is a very significant part of the Region of Halton. Moreover, dozens of Halton-based businesses employing a multitude of Halton residents do business with and provide services to the Board, its students and its staff. With a budget of more than $760 million, it is also apparent the Board and its employees contribute greatly to the local economy.
If the trustees follow the staff recommendation Burlington will see a new multi storey structure at the north west intersection of Upper Middle Road and Guelph Line.
The staff who currently work in the J.W. Singleton Education Centre, New Street Education Centre and the Milton Learning Centre are vital to the work of the schools. Halton students and graduates are served very well by their teachers, educational assistants, school administrators and all school- based support staff. Indeed, Halton District School Board students perform consistently at or near the top when compared to other boards across the province.
This cannot occur without the support of those who work in the various Board offices. Vital operations such as information technology, payroll, human resources, purchasing, facility services, library services, academic consulting, student services (special education), financial services, senior management and the functions of the Board of Trustees all occur centrally. Each of these services, and more, provide essential support for both the achievement and well-being of the Halton District School Board’s students. The role of all central support staff is crucial to the continued success of all Halton District School Board students.
Photographs of current administrative offices at the Singleton Centre on Guelph Line.
The current facilities that accommodate these staff are inadequate. There is insufficient space and the condition of the current buildings are found wanting. To meet the current needs, including AODA compliance, would require a significant investment of millions of dollars. In addition, retrofitting or renovations would result in the displacement of hundreds of personnel and several school operations.
The need for an administrative centre that provides a modern, efficient building that is fully accessible and adaptable to future needs, will have a positive impact on professional relationships, operations and ultimately student learning and well-being.
In the fall of 2017 the Halton Regional Police Services moved into a new headquarters on North Service Road. The building itself cost $54 million and was built on Region-owned land. This new headquarters will serve the police services and ultimately the citizens of Halton well into the future.
A new Halton District School Board education centre will serve the same purpose for the tens of thousands of students we serve, well into the future.
New Regional Police HQ – due to be opened in the very near future.
Like the Halton Regional Police Services headquarters, which was situated on regional land, the new HDSB administrative centre would be placed on Board property. This will result in a savings of approximately $5.6 to $8.8 million dollars, as land would not have to be purchased. It is also more efficient and would allow the project to be started and completed in a shorter time period.
It is for these reasons staff are recommending a new education centre be constructed on the site of the current administrative centre, subject to the required approvals.
How did the Board get to this point and have you heard anything about it from your school board trustee?
The Halton District School Board has grown to 65,000 students, an increase of 35% in student population during the past 10 years. This has resulted in a corresponding increase in staff across the system. There are currently 388 staff assigned to both the J.W. Singleton Centre and New Street Education Centre. This number has increased during the years and will continue to increase, as enrolment grows, in order to provide support and oversight to ensure schools operate effectively.
Because of this growth, staff have been engaged in a study of accommodation needs of central administrative Board staff.
Architects schematic of what would go where in a new School Board administrative building.
A February 4, 2015 initiated a review to determine if the Board offices are adequate to carry out the current and future functions of the Board. This report identified Snyder and Associates Inc. as the consultant to lead this study. Two phases were outlined. Phase one was a comprehensive needs assessment followed by phase two which provided options for consideration to address the needs identified in phase one.
A report to the Board in June 24, 2015 outlined the results of phase one, confirming that the current administrative spaces are inadequate to accommodate the current and growing needs of central staff and the functions they perform.
The second phase was a February 17, 2017 report that highlighted ideal proximity of departments for optimal synergies and the importance of centralizing all administrative functions of the Board at one site, ideally geographically central in the Board. The report confirmed the current practice of accommodating staff through reorganization and/or minor modifications/ renovations of current space is not a long term solution. Spaces are cramped, lacking privacy, meeting space is inappropriate, building systems are outdated and accessibility remains an issue.
The report identified the need for a facility that:
• is flexible and adaptable to future needs
• encourages collaboration and innovation
• provides a safe and inclusive environment
• is fully accessible for staff and the public
• enhances employee well-being to improve employee performance
• enhances community and board wide engagement
The report also outlined general specifications including square footage, cost and the number of staff to be accommodated.
An October 16, 2016 to the reported staff had been in contact with municipalities and a joint facility was not a likely option. Staff had also investigated available vacant land geographically central to the Board and determined there is no readily available vacant land.
The facility would require approximately eight acres of land. The report also outlined possible concept plans for two currently owned administrative centre lands: Gary Allan High School/New Street Education Centre and M.M. Robinson/J.W. Singleton Centre.
E.C. Drury Campus
During the course of the past 14 months, staff have investigated the potential use of the E.C. Drury site. This site is geographically located centrally within the Board which has some obvious advantages. The E.C. Drury site, however, is owned and operated by Provincial Schools. This is a complicating factor and to date staff have not been able to engage in the necessary discussions with the Province (Infrastructure Ontario) that would result in this piece of property being considered a viable option. Any further discussions would likely be long and arduous making this option less than ideal.
Land Availability
The consultants have suggested for a new location, eight acres would be sufficient to accommodate a new administration building. This site size would allow for unknowns such as site configuration, setbacks, easements, and future expansion. The Planning Department, supported by consultants Cushman & Wakefield, has confirmed there is currently very little available land central to the Board, including north Oakville or Milton that would meet the size and configuration requirements of a Board administrative office.
Potential Costs
Building a new facility would cost approximately $32 million (tender portion). The Ministry does not fund new administrative centres nor the acquisition of land for a new administrative facility. The Board must finance the construction and, if desired, land acquisition. The acquisition of property for school sites in North Oakville and Milton range in the $1.4 to $2.0 million per acre range. More specific to the Board’s needs for office/employment land, values in north Oakville or Milton are between $700,000 and $1,100,000 per acre, making the cost to purchase the land alone to be approximately $5.6-$8.8 million.
All options presented to the Board will result in a requirement to finance the construction of the new facility. In recognition that funds required to construct a facility would take several years to compile, the following recommendations to allocate funds to the Future Administrative Facility have been approved:
Allocation from Year-end Surplus:
December 2013) $ 1,125,291
November 2015) $2,500,000 Transfers within Accumulated Surplus:
November 2016) $8,919,579
Total $12,544,870
November 2016) $11,100,000
Total Funds Available for Future Administrative Facility $ 23,644,870
The balance of funds required to construct the new administrative facility would be secured through long-term financing. The principal and interest payments would be budgeted through the Board administration and governance funding envelope.
Ontario Regulation 193/10 restricts the amount of funds that can be used for the purposes of constructing administrative facilities. Under this regulation, the Board can only use proceeds of disposition which have been generated through the sale of a former administrative facility. Therefore, the Board cannot use proceeds of disposition generated from the sale of school sites.
Existing Administrative Office Sites
The utilization of existing Board property, either the J.W. Singleton Centre or New St. Education Centre site, would substantially reduce the total cost of the new administrative centre. The Board already owns both potential properties.
Renovating either existing building has been deemed to be problematic for the following reasons:
a. cost of retrofitting and updating the existing building
b. ongoing maintenance and operating costs of existing building
c. accessibility issues within the existing building
The M.M. Robinson H.S. property is approximately 33.6 acres in size, which includes J.W. Singleton Centre (see attachment). Although it is not identified as a separate piece of land, it is estimated the J.W. Singleton Centre site is approximately 5.7 acres in size. The New Street Education Centre/Gary Allan property consists of approximately of 14.67 acres, although the property is fragmented given the previous acquisitions of portions of the site to the City of Burlington.
The consultants have prepared schematic facility fit drawings confirming a 95,000 square foot admin centre could be placed on either property. If the Board were to move forward with building on either the J.W. Singleton Centre site or the New Street Education Centre site, an Official Plan Amendment and rezoning would be required. The Board’s Planning Department has identified the undertaking of an Official Plan Amendment and zoning amendment for the New Street Education Centre/Gary Allan site would likely be problematic, given the residential nature of the surrounding neighbourhood and the concerns related to a use that may not be compatible with the area.
If approved the building would be built on the north west corner of the Upper Middle Road – Guelph Line intersection in Burlington.
The location of the new administration centre on the existing J.W. Singleton Centre site would likely be less cause for concern from area residents. Locating a building at the northwest corner of Guelph Line and Upper Middle Road, would be more compatible to the adjacent land uses (i.e., retail malls to the east and southeast) and M.M. Robinson H.S., located to the west. Also, the location of a new administration centre on the current site, would allow for enhanced building exposure and street presence to ensure the Halton District School Board remains visible in the community.
The Halton District School Board trustees will decide if they want the administration to proceed with the construction of a new administrative building
The current location also offers better transportation/transit access due to its proximity to a major transportation corridors (Guelph Line/Upper Middle Road) as well as the QEW/403 and Highway 407, as compared to the New Street Education Centre/Gary Allan location. Planning staff believes the potential development of a new administrative centre at this location could provide for other office/retail opportunities that potentially could assist in the reducing the operating costs for the new administration centre.
Does that sound like there will be a Tim Hortons included in the design.
Lastly, the location of the new administration centre at the existing location would ensure the current J.W. Singleton Centre workforce would be minimally impacted.
Get ready for the Burlington reaction to this one.
By Staff
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